Job Summary:

Under the general supervision of the Manager Medical Education, and in conjunction with the Program Director and the DIO, the Emergency Medicine Program Administrator is primarily responsible for coordinating the administrative activities to promote efficient and effective services of the Jefferson Health East Regionrsquo;s Emergency Medicine Residency Program. Responsible for ensuring compliance with regulatory organizations for graduate medical education. Coordinates special projects and effectively communicates between internal departments and external agencies.

Responsibilities:

• Possesses a thorough understanding of latest Accreditation Council for Graduate Medical Education (ACGME) policies and procedures, including familiarity with the Common Program Requirements, as well as Emergency Medicine Specialty-Specific requirements and Institutional Requirements.
• Interprets and applies ACGME requirements, Jefferson Health East Region GME policies and procedures, and other Jefferson Health policies, and assists with the development and implementation of GME policies and procedures to support compliance.
• Collaborates with residents/fellows, program directors, program coordinators, hospital administration and teaching faculty to meet or exceed accreditation standards on both program and institutional levels.
• Manage and maintain all affiliation and program letter of agreements for the Emergency Medicine Residency Program.
• Manages residency recruitment activities of the Emergency Medicine program, including:
  Manages applications through the Electronic Residency Application Service (ERAS)
  Assists program director(s) in screening and selection of candidates for interview
  Schedules candidate interviews with faculty, meeting with residents and tour of facilities
  Manage electronic and phone communication regarding application and interview status as well as general residency program questions from applicants
  Assists the program director(s) in submitting the rank order list to the National Residency Matching Program (NRMP)
  bull; Program Letters of Agreement (PLAs).
  Manages ACGME required PLAs between the Emergency Medicine program and participating sites
  Reviews and ensures all PLAs meet ACGME requirements and institutional policies and procedures.
  bull; ACGME documentation and Annual Data System (ADS), milestones, surveys and Annual Program Evaluations (APEs).
  Oversees ACGME ADS system for the Emergency Medicine Residency Program and resident submissions and updates pursuant to ACGME requirements.
  bull; Supports institutional and program initiatives related to resident well-being, patient safety, quality improvement, diversity, the learning environment, faculty development, housestaff supervision, work hours, professionalism and other relevant topics.
  bull; Maintain knowledge of current medical licensure requirements, immigration policies, ACGME accreditation and institutional requirements
  bull; Understand the curriculum, educational goals, and policies of the residency program
  bull; Enter, maintain and update resident rotation schedules in New Innovations in a timely manner, and in compliance with CMS for GME reimbursement
  bull; Oversees the maintenance of each residents professional portfolio to support the transcript requirements for advancement to the next PGY level and sit for specialty boards
  bull; Provides guidance to residents on program and GME policies, and non-clinical aspects of the program
  bull; Serve as a liaison with other departments and affiliated institutions where residents rotate
  bull; Complete verification of post-graduate training for former residents in a timely manner
  bull; Assists the Program Director and DIO and with the preparation of program site surveys from the ACGME
  bull; Coordinates and proctors the annual specialty in-service examination
  bull; Maintains residentsrsquo; scholarly activity data for GME office and ACGME annual update
  bull; Communicates directly with specialty board, and other organizations
  bull; Manages the evaluation process of the residents by distributing, tracking and filing rotation evaluations in New Innovations
  bull; Monitors resident duty hours, runs monthly duty hour violation report in New Innovations
  bull; Coordinates semi-annual resident reviews with program director
  bull; On-boards new residents to the program, including program specific orientation
  bull; Coordinates the graduation and completion of training for residents, including graduation ceremony, exit survey, gathering of all data forms, final evaluations, phone, ID badge, etc.
• Attends monthly GME Administrator meetings
  bull; Completes program alumni graduate verification requests that are required for hospital and licensure privileges and approvals
  bull; Manage annual training license applications through the NJ Board of Medical Examiners, as well as outside rotations for the Emergency Medicine residents.
  bull; Maintains documents and files as required for compliance by the ACGME, and other accrediting bodies.
  bull; Manage other duties as assigned.

• 3+ years coordinator/project management experience in medical education strongly preferred.
• Bachelorrsquo;s degree in Healthcare Administration or related field strongly preferred.
• Excellent interpersonal and communication skills, both written and verbal.
• Must be detail oriented and adaptable to change.
• Ability to work effectively with individuals at all levels of the organization, work effectively in a team environment, as well as independently.
• Must have the ability to prioritize responsibilities, manage multiple tasks, and willing to learn new skills (e.g. software programs.)
• Strong knowledge of Microsoft Office. Knowledge of New Innovations Residency Management System preferred.