Assistant Guest Services Manager
Montclair, NJ 
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Posted 11 days ago
Job Description
Position: Assistant Guest Services Manager
Location: Montclair, NJ
Job Id: 303
# of Openings: 1
Assistant Guest Services Manager
Reports to: Guest Services Manager
Full-Time, Exempt
WHO WE ARE?
Hotels done differently. It's not a slogan or catchphrase, it is who we are in everything we do. We believe in the power of People, Place and Character. We ensure our hotels are a place where individuals are valued and celebrated, elevating our associates' pride in who they are, where they live and who we serve. Our hotel is a tribute to the neighborhoods and the people of the communities of where we operate.
The MC Hotel is part of Marriott's Autograph Collection, bringing an authentic experience to the heart of Montclair, New Jersey for the first time in decades. The 159 room, ground-up development opened in 2019. Complete with restaurant, rooftop bar featuring unparalleled views of Manhattan, and curated lobby market, The MC Hotel serves as a central hub for visitors and residents of Montclair, a city known for the arts and creativity.
The hotel is managed by Aparium Hotel Group founded in 2011 is driven by the belief that all hospitality experiences should be fueled by the poetics of their surroundings, Aparium was born with an intense focus on unearthing the amazing moments unique to every city. Since its founding, Aparium has grown into a new kind of hotel brand, one that ventures off the beaten path, both geographically and philosophically. It is a sophisticated hotel brand known for its singular ability to combine the business acumen of large hospitality companies with the charm of boutique hotels, bringing the disparate forces together in bustling, smaller markets.
WHO YOU ARE?
Your past experiences have led you to understand that there is an art + science to the how and what a hospitality operation professional is responsible for. You delight in the smiles you share and the positive experiences that you create. You feel comfortable when things get busy, and you must make smart, in-the-moment decisions, as it is just natural for you to do so. Above all, it is your mission to spread joy to all you encounter when ensuring kitchen is tight and spotless clean. You are energized through your own self-awareness to ensure we collectively collaborate to have the Front Desk experience one of a kind. This individual also oversees the night audit operation to ensure closing of the night is done properly and accurately.
THE ROLE
The Guest Services Assistant Manager role is not a front desk receptionist hiding behind a desk, generating paperwork, and swiping credit cards. At the MC Hotel, the Assistant GSM knowns the guest experience, ensuring that no need goes unmet and no opportunity to make a guest's visit special is missed. The Assistant GSM knows the ins and outs of both the hotel and the surrounding community, and with a gracious demeanor and warm presence makes every guest entering the lobby feel at ease, knowing that they have selected the right place. This position turns details and tidbits about guests into recognition and actions that make a stay at MC Hotel a personal, one-of-a-kind experience. This individual will also assist to oversee the staff on duty while on shift ensure the operation runs smoothly for all internal, and external guests.
WHAT YOU WILL DO
  • Directly supervises the activities and the service levels of the guest services division Front Office Department
  • Understands guests service needs and how to exceed guest expectations
  • High levels of interaction with all members of team. Exchanging ideas, information and opinions with others to formulate programs and arrive jointly at decisions, conclusions and solutions
  • Highly organized and has the ability to plan multiple activities and meet deadlines with the ability to maintain a positive and professional demeanor at all times
  • Resolves customer complaints from all areas of the hotel, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible. Develops relationships with return guests, group contacts and other guests in order to provide personalized service
  • Maintains complete knowledge of and comply with all departmental policies/service procedures/standards
  • Trains Front Office associates.
  • Monitor's ambassador activities to assure that standards are being met, the team is being supported and guest needs are being met. Routinely inspects all areas of responsibility in the Guest Services Department
  • Takes action in all matters related to the safety, security, satisfaction and well-being of hotel guests and associates. Responds swiftly and effectively in any hotel emergency or safety situation
  • Coordinate's arrivals and departures and billing requirements. Blocks rooms for arrivals and ensures any discrepancies are resolved. Reviews daily arrivals to ensure proper handling of all guests
  • Assures that all financial and credit procedures are followed, including following up on credit problems. Review all paid-outs, rebates, Petty disbursements and Direct Billing. Check cashiers' work at end of shift to ensure all transactions are reconciled with proper approvals and endorsements
  • Checks guests in/out in an efficient and friendly manner, using guests name whenever possible. Assure guest is assigned the type of room requested and the correct rate is charged. Arranges for luggage to be delivered to guest room.
  • Coordinate's arrivals, departures and billing requirements of groups with Sales and Catering Departments.
  • Blocks rooms for arrivals and ensures any discrepancies are resolved utilizing a variety of computer systems. Reviews daily arrivals to ensure proper handling of Special Attention Guests, Return Guests and Groups
  • Provides basic trouble shooting support for in room services such as Internet, TV movies, games and web services
  • Monitors and responds to hotel fire control panel and emergency and safety situations in an efficient and professional manner
  • Assists with responsibilities and duties in the absence or heavy volume in other departments
  • Works in support of team goals and measure effectiveness by the quality of decision making at the senior level as well as through the profit and service performance at the individual unit level
WHAT YOU WILL NEED
  • Willing to work a flexible schedule in order to accomplish all required tasks which will require nights, weekends and holidays
  • Work with integrity, confidentiality and discretion
  • Work in a safe, prudent and highly organized manor
  • Superior oral, written and computer skills
  • Guide and monitor business ethics and good business practice
  • Conduct self in a most professional manner at all times to reflect the hotel standards
  • Highly organized and has the ability to plan multiple activities and meet deadlines with the ability to maintain a positive and professional demeanor at all times
  • Available to cross train as directed
As an Equal Opportunity Employer, Aparium Hospitality Services celebrates diversity an
d is committed to creating an equitable and inclusive environment, and sense of belonging for all employees. We do not discriminate and believe every individual should be proud of who they are, where they come from and take pride in who we serve.

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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
Open
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